What Is a Proforma Invoice?

A proforma invoice is a preliminary document sent to a buyer before goods or services are delivered. Unlike a standard invoice, it serves as a quote or estimate rather than a demand for payment. Proforma invoices are commonly used in international trade, customs declarations, and pre-sales negotiations.

When to Use a Proforma Invoice

Proforma invoices are useful when you need to provide a detailed cost breakdown before finalizing a deal. They help buyers understand the expected costs including shipping, taxes, and duties. Sellers use them to confirm order details, negotiate terms, and facilitate customs clearance for international shipments.

How InvoiceJet Makes It Easy

With InvoiceJet, creating a proforma invoice takes minutes. Choose from multiple professional templates, fill in your details, and download a polished PDF instantly. No signup, no fees — your data stays in your browser. Switch to a standard invoice whenever you're ready to bill.